clearDESK
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Less digital admin.
More time to focus.

ClearDesk helps busy teams stay on top of emails, follow-ups, bookings and admin. No extra staff needed. No need to change the tools they already use.

Book a free inbox reviewSee how it works

In 30 minutes, we'll review your inbox process, identify repetitive admin, and show what can be automated safely.

Works around your existing inbox
Real setup and support
You stay in control
ClearDesk Inbox Workflow6 handled
Email received
Customer enquiry arrived
New
Categorised
Sorted, needs reply
Done
Summary created
Key points extracted
Done
Draft reply
Written in your style
Ready
Follow-up
Reminder set for 3 days
Ready
Meeting booking
Slot sent to customer
Done
Control

Start safe. Automate more when ready.

ClearDesk begins with the basics: organising your inbox, summarising long emails, and drafting replies in your style. These are ready for your team to review before anything is sent. No emails leave your inbox without your say-so.

Nothing is ever sent automatically. You approve every action. When you're comfortable, you choose what to automate next.
1

Organise

Emails are sorted, labelled, and summarised so your team can see what matters at a glance. Nothing is sent. Only organised.

2

Assist

Draft replies, follow-up reminders, and suggested actions are prepared for your review. Your team decides what gets sent and what gets changed.

3

Automate

Only when you approve it. ClearDesk can begin sending routine replies, booking meetings, or chasing payments. Only for the tasks you explicitly allow.

What we do

Five things ClearDesk handles for you

Organise emails
Sort messages into the right folders, labels and categories.
Summarise long messages
Turn long emails into clear key points.
Draft replies
Prepare replies in the company's tone for review.
Create follow-ups
Make sure important tasks, quotes, bookings and payments are not forgotten.
Connect tools
Connect Gmail, Outlook, Calendly, CRMs, Sheets, Zapier, Make and other tools where useful.
See it in action

See how ClearDesk works

A short walkthrough showing how ClearDesk handles real inbox workflows from start to finish.

Email in
Sorted
Summary
Draft
Follow-up
Booked
What you'll see
Inbox organised
Emails sorted into clear categories and labels.
Messages summarised
Long emails reduced to key points in seconds.
Replies drafted
Natural responses written in your style.
Follow-ups set
Reminders and chase emails prepared.
Meetings booked
Slots confirmed without back-and-forth.
Book a free inbox review
How it works

Simple setup. Real support. Useful automation.

01
Understand your inbox
We review how your team handles email today. We look at what gets repeated, what causes delays, and what should stay manual.
02
Build your workflows
We create workflows that organise, summarise, draft, remind, book, chase, and connect with your existing tools.
03
Test and refine
Your dedicated technician helps test the setup, adjust the rules, and improve the workflows until they work well.
04
Automate more when ready
As trust builds, ClearDesk can take on approved actions like booking meetings, chasing payments, and updating systems.
Support

Not another tool you have to figure out alone.

We build it with you, test it with you, and only automate what you approve. ClearDesk gives you practical automation support, not just another software login.

Built with you

A dedicated technician learns your business, sets up workflows to match how you already work, and stays involved.

Tested together

Every workflow is tested in your real inbox before anything goes live. You see exactly what it does before approving.

Grows at your pace

Start small. Add more automation only when you trust the process. Nothing changes without your sign-off.

Who it helps

Built for teams that rely on email every day

ClearDesk is for companies where too much important work happens inside the inbox.

Customer-facing teams
Enquiries, questions, and replies at scale
Admin teams
Documents, bookings, and correspondence
Operations teams
Suppliers, orders, and internal tasks
Recruitment teams
Candidates, clients, and scheduling
Professional services
Consultants handling client email daily
Owner-led businesses
Founders overwhelmed by inbox admin
The difference

What changes with ClearDesk

Without ClearDesk
  • Important emails get buried
  • Replies written manually every time
  • Follow-ups depend on memory
  • Meetings need back-and-forth emails
  • Payment chasers get delayed
vs
With ClearDesk
  • Emails organised into clear workflows
  • Replies drafted in your usual style
  • Follow-ups and reminders created automatically
  • Meetings booked without back-and-forth
  • Payment chasers prepared and ready to send
Integrations

Works with the tools you already use

ClearDesk fits around your existing email and business systems. No need to replace anything.

Gmail
Outlook
Google Workspace
Microsoft 365
Calendly
Google Sheets
Airtable
HubSpot
Zapier
Make
Slack
Microsoft Teams
CRMs
Business applications
FAQ

Questions teams usually ask

Honest answers to the most common concerns about inbox automation and what ClearDesk actually does.

No. Unless you specifically approve automated sending, ClearDesk will draft replies for your review. You decide what gets sent, what needs a human, and what can be automated over time.
Yes, if you choose. ClearDesk can be set to acknowledge emails or answer common questions around the clock. It only does this for the scenarios you approve.
Yes. During setup your dedicated technician works with you to understand your tone, common phrases, and communication style so that every draft feels like it came from your team.
Yes. ClearDesk can read long or complex emails and produce short, clear summaries so your team can understand the key points quickly without reading every word.
Yes. Using your business documents, FAQs, service descriptions, and policies, ClearDesk can help answer common customer questions in your style. It flags anything it cannot confidently handle.
Yes. ClearDesk can sort incoming emails into categories, labels, and folders based on rules you define. This makes it easier for your team to find and prioritise what matters.
Yes. ClearDesk can send booking links, confirm appointments, and reduce the back-and-forth emails that come with scheduling. It connects with tools like Calendly, Google Calendar, and Outlook.
Yes. ClearDesk can prepare polite, professional follow-up emails for overdue invoices, missed payments, or outstanding balances. The wording is always approved by you in advance.
Yes. ClearDesk connects with Gmail, Outlook, Google Workspace, Microsoft 365, CRMs, spreadsheets, Calendly, and tools like Zapier and Make to fit into the way your business already works.
Yes. Every client gets a dedicated technician who helps set up the system, train it around your business, and stay involved as you grow. This is not a self-service product.
No. ClearDesk is designed to work around your existing inbox and tools. You do not need to migrate data or change how your team works day-to-day.

Want to see what ClearDesk could handle in your inbox?

Book a free 30-minute inbox review. We'll look at how your team handles email today and show where ClearDesk could reduce admin, speed up replies, and stop follow-ups being missed.

Book my free inbox review
No commitment. No obligation. Just a clear picture of what's possible.